Job Description

A prestigious private family office with significant real estate holdings is seeking a sharp, adaptable Operations & Office Assistant to support the day-to-day management of both its real estate portfolio and internal office operations. This is a unique, hands-on opportunity for someone who’s eager to learn the business from the inside out and isn’t afraid to roll up their sleeves—whether that means tracking lease renewals, helping organize financials, coordinating vendors, or handling office administration and answering calls.

This is a highly visible position in our small office, where you will be supporting senior real estate leadership across property oversight, tenant coordination, light financials, and general office management. Ideal for someone highly organized, numbers-oriented, and motivated to grow in a fast-paced and collaborative environment.

Office Operations & Administrative Support

• Manage front desk and phones; greet guests and vendors
• Oversee general office logistics—ordering supplies, coordinating lunch, maintaining a tidy workspace
• Schedule internal and external meetings, help plan travel as needed
• Maintain filing systems (digital and physical) and assist with basic IT troubleshooting or vendor coordination

Real Estate Portfolio Support

• Help track lease expirations, rent collections, vendor activity, and property updates
• Assist with financial organization: coding invoices, updating spreadsheets, reconciling expenses
• Coordinate property-level tasks including maintenance follow-ups, tenant communication, and service requests
• Support documentation flow related to leases, property records, insurance, and utilities

Team Support

• Assist senior team members with ad hoc projects, reporting tasks, or property research
• Prepare basic financial and operational summaries as requested
• Identify opportunities for improved workflows or internal systems organization

Desired Qualifications

• 2–3 years of experience in real estate, office operations, or administrative support
• Comfortable with numbers: experience with Excel, budgets, expense reports, or light financial work
• Highly organized and detail-oriented; thrives on making things run smoothly
• Friendly, professional, and proactive—with no task too big or too small
• Self-starter with excellent communication skills and a strong sense of initiative
• Bachelor’s degree preferred

This is an onsite position 5 days a week M-F in Beverly Hills, CA.

Salary Range $65,000-$75,000 base with bonus and excellent health

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