Job Description

Family Office located in NYC is seeking an Executive Assistant.

Responsibilities include, but are not limited to the following :

• Maintain calendars and schedule appointments as requested
• Book travel arrangements (air, hotel, car, meals) and prepare detailed itineraries
• Prepare monthly expense reports
• Coordinate quarterly Board meetings
• Maintain contact database
• Interface regularly with family members and assist with scheduling family affairs
• Other administrative tasks as requested

Candidate Requirements:

• 8+ years experience in Executive Administration within financial services
• Advanced Excel, Power Point & Word Skills
• Experience booking and coordinating travel plans for several people
• Strong written and oral communications skills
• Experience maintaining databases

Personal Attributes:

• Uncompromising personal integrity
• Ability to multitask & anticipate needs while simultaneously maintaining the presence to interact effectively with business partners and other co-workers
• Ability to work independently with minimal direction
• Tenacity in meeting deadlines and dedication to perfection with a strong work ethic and good self-management discipline
• Strong problem-solving skills
• Willingness to do whatever is necessary to get the job done – no job too small
• Desire to be part of our team in fast-paced, entrepreneurial, and collegial environment

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