Job Description

JOB SUMMARY :

The recruiter role works in the human resources departments to help support recruitment, benefits administration and record maintenance. This role is responsible for providing administrative support to other HR professionals by documenting staff changes, performance reports and communications. Their duties include scheduling onboarding tasks, processing payroll updates and managing communications for the HR department. Additionally, this role will prepare files and forms for new employees, update employment status and help new employees get access to the recourses they need to do their job. Recruiters sort and update records, dispose of old records properly and contact employees to update their contact information and other key documents.

ESSENTIAL FUNCTIONS:

1. Assist with day to day operations of the HR functions and duties
2. Provide clerical and administrative support to Human Resources executive
3. Compile and update employee records (hard and soft copies)
4. Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc)
5. Coordinate HR projects (meetings, training, surveys etc) and take minutes
6. Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.
7. Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately
8. Assist HR Manager in policy formulation, hiring and salary administration
9. Submit online job postings, shortlist candidates and schedule job interviews
10. Conducts or assists with new hire orientation.
11. Ensure smooth communication with employees and timely resolution to their queries
12. Attracting suitable candidates through databases, online employment forums, social media, etc.
13. Conducting interviews and sorting through applicants to fill open positions.
14. Promoting the company's reputation and attractiveness as a good employment opportunity.
15. Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
16. Performs other duties as assigned.

WORKING CONDITIONS:

Work is performed primarily in an indoor office environment, free from extreme weather conditions. Work may include a moderate amount of noise (business office with computers, phone and printers)

KNOWLEDGE, SKILLS AND ABILITIES:

1. Excellent verbal and written communication skills.
2. Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
3. Excellent organizational skills and attention to detail.
4. Proficient with Microsoft Office Suite or related software.
5. Proficient with or the ability to quickly learn payroll management, human resource information system (HRIS), and similar computer applications.

TRAINING, ACADEMIC AND EXPERIENTIAL REQURIEMENTS:

1. Associate's degree in related field required.
2. Prior related office experience preferred.

PREFERRED QUALIFICATIONS:

1. Bachelor’s degree in Human Resources or related field of study
2. Hands-on experience with an HRIS or HRMS
3. Familiarity with ATS software and resume databases

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