Job Description

Job Description

The Director of First Impressions plays a vital role in setting the tone for our brokerage. As the first and last person agents and clients see when they visit, this position ensures a welcoming, professional, and efficient environment. In addition to front desk and office administration, this role includes accounting responsibilities, making it a unique opportunity for someone who enjoys both client-facing and financial tasks.

We are a Top 10 Real Estate Brokerage in Las Vegas, and we’re looking for a motivated, detail-oriented individual with excellent communication skills and a strong understanding of accounting practices, including QuickBooks (Online preferred, Desktop acceptable).

This is a full-time hourly position with growth opportunities.

Responsibilities

Office Administration & Reception

• Welcome Agents & Clients to set a positive office atmosphere
• Open and close the office 8:15a-5:15p
• Answer the phone, take messages and redirect calls to appropriate person
• Ensure delivery of closing packages to agents & Compliance Coordinator
• Maintain common areas such as kitchen, open desk spaces, bathrooms & marketing area to make sure they are fully stocked, organized and cleaned
• Check common areas throughout the day such as bathrooms, marketing area, kitchen area, open desk spaces
• Ensure kitchen is cleaned, and stocked including cleaning the kitchen fridge
• Perform inventory of office supplies/ marketing area and coordinate what needs to be order to the appropriate person
• Sort and distribute incoming mail & packages to both offices
• Maintain the Jive Phone system as well as office mail system
• Ensure music is upbeat & maintained the volume of all speakers
• Monitor printer supplies such as ordering ink, changing out cartridges, following up for paper delivery 
• Organize and maintain files and records, update when necessary
• Oversee all conference rooms, set clients in conference rooms with waters
• Maintain mini fridge in front for low water supply
• Keep organization of the office layout
• Duties as assigned that may vary depending on business needs

Accounting & Finance

• Update and maintain bank feeds in Quickbooks
• Reconcile all company credit cards, including Amex and Amazon accounts
• Perform bank feed matching to ensure accurate transaction records
• Record VA bills and payments in QuickBooks after processing through PayPal
• Deposit checks and record wire deposits
• Pay all invoices, vendors and agents
• Approve and track receipts within PaymentNet with updated access provided by senior staff
• Support our Chief Financial Officer with general accounting duties

Requirements

• Outstanding people skills
• Big smile
• Positive thought process
• Candidate must be able to communicate professionally both in person and in writing
• Excellent communication skills
• Serves clients by greeting, welcoming, and directing phone calls and visitors appropriately, must have excellent phone skills
• Self-motivated and able to perform tasks independently
• Experience with Google Suite is a must
• Ability to work on multiple assignments and prioritize
• Strong attention to detail and excellent organizational skills
• General administrative and clerical support, accepting deliveries and couriered documents, and maintaining office equipment/office space
• Must be able to work in a busy, quickly changing, fast-paced environment
• Exceptional customer service skills are essential for success in this role
• Neat, Clean, and Professional Appearance
• Must be able to lift up to 25 pounds (office supplies, water cases, etc.)
• General accounting knowledge required
• QuickBooks proficiency (Online preferred, Desktop acceptable)
• Real estate experience is a plus but not required.
• Bilingual (English/Spanish) a plus for front desk reception but not required 

Job Type: Full time Hourly 

Pay: $20-25 an hour

Benefits: 

• 401k 
• Paid Time Off
• Holiday Pay
• Health Insurance
• Dental & Vision Available

Schedule: 

• 8 hour shifts
• Days vary but the schedule is between Monday - Friday. No weekends 
• Work hours are from 8:15am - 5:15-pm nonnegotiable 

Education:

• Associate (Preferred)

Experience:

• Google Suite: 1 year (Preferred)
• Administrative Experience: 1 year (Preferred)
• QuickBooks proficiency (Online preferred, Desktop acceptable)

Work Location: In person

Background Check Required

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