Job Description

We’re seeking a personable, highly organized, and professional Executive Personal Assistant to support our CEO across both personal and professional dimensions. This is a unique opportunity for someone eager to grow in a fast-paced, entrepreneurial environment where strategic thinking, trusted execution, and discretion are paramount.

Key Responsibilities

Scheduling & Calendar Management

• Manage complex calendars across multiple time zones, balancing professional priorities with personal commitments.
• Coordinate meetings, appointments, travel itineraries, and recurring engagements.

Communication & Workflow Management

• Serve as the CEO’s primary gatekeeper—screening communications and prioritizing inbound and outbound requests.
• Manage daily task lists for both the CEO and yourself, ensuring consistent follow-through.
• Handle email and message triage, draft internal and external communications, and represent the CEO when liaising with stakeholders.

Meeting Facilitation

• Run or support internal and external meetings: set agendas, take notes, track action items (AIs), and drive follow-ups to completion across teams.
• Leverage AI tools for documentation and coordination.

Administrative & Office Support

• Arrange travel and related logistics—flights, hotels, meals, transportation, and expense reports.
• Maintain the CEO’s files, contact database, and ensure workspaces are organized and functional.
• Provide support to other executive team members as needed.

Content Creation & Representation

• Draft and proofread memos, presentations, and social media posts.
• Prepare executive-ready presentations and documents.
• Represent the CEO at internal and external events when required.

Event & Project Management

• Organize and manage company and client events from planning to execution.
• Coordinate cross-functional projects, ensuring alignment, progress, and closure.

Personal Support

• Support household logistics: coordinate home staff, vendors, errands, and family-related travel or events.
• Manage personal tasks with the same attention to detail and discretion as professional duties.

Ideal Candidate Profile

• Proactive & Strategic – Anticipates needs, prioritizes effectively, and executes without micromanagement.
• Emotionally Intelligent – Reads situations, builds trust, and adapts tone across personalities and situations.
• Exceptionally Organized – Strong time-management skills, attention to detail, and multitasking capabilities.
• Discreet & Trustworthy – Handles confidential information with the utmost care and integrity.
• Tech-Savvy – Fluent with productivity tools (Microsoft 365, Teams, Zoom, calendar apps); experience in startup culture is a plus.
• Adaptable Under Pressure – Resourceful and calm in dynamic, high-stakes environments.
• Communicative – Strong writing and editing skills; able to ghostwrite or respond on behalf of the CEO.
• Globally Mobile – Willingness and ability to travel up to 25% of the time, both domestically and internationally.

Qualifications

• Education: Bachelor’s degree in Psychology, Sociology, Communications, Writing, or related field.
• Experience: Minimum 5 years in a professional administrative or executive support role.
• Preferred: Previous experience supporting C-level executives or working in high-growth companies.

This role reports directly to the CEO and works closely with teams across the organization, including coordination with international support teams.

Confidentiality, integrity, and reliability are non-negotiable. If you’re someone who takes ownership, thrives in high-trust environments, and enjoys making a meaningful impact behind the scenes—we’d love to meet you.

Job Tags

Similar Jobs