Job Description

Grants & Contracts Specialist, College of Pharmacy

Location: Austin, TX. Weekly scheduled hours: 40 hours. FLSA Status: Exempt. Earliest start date: Jan 01, 2026. Position duration: Expected to continue. Hiring department: College of Pharmacy.

The University of Texas at Austin provides competitive compensation plans and a comprehensive benefits package that includes insurance, a Teachers Retirement System (TRS) retirement benefit, paid vacation, sick and holiday time off, access to employee professional development and wellness services, an opportunity to qualify for the Public Service Loan Forgiveness (PSLF) program, and flexible work arrangements.

The College of Pharmacy welcomes and respects all individuals and communities, valuing and conscientiously maintaining awareness of diverse perspectives and experiences.

Purpose

The Grants & Contracts Specialist reports directly to the Associate Dean for Research & Graduate Studies in the College of Pharmacy to support research personnel on pre?award preparation and submission of grants and contracts.

Responsibilities

Grant Proposal Management

• Provide support for pre?award functions, including grant budgeting, modifications, and proposal development for faculty, postdoctoral researchers, graduate students, and other college researchers.
• Support faculty and staff with funding searches, solicitation compliance, and related administrative needs; facilitate post?award functions such as NOA budgets, NCEs, credit requests, and spend?available requests.
• Demonstrate excellent written and oral communication skills.

Financial Administration

• Assist the Business Office with financial reports where applicable.
• Manage cost?share documentation.
• Monitor project accounts and support fiscal activities.

Compliance and Reporting

• Work with PIs/faculty members to review and submit Research Performance Progress Reports (RPPRs).
• Assist with Just?In?Time requests and other documentation at the institutional and federal level.
• Track incoming incremental funding.
• Monitor deliverable deadlines and follow up with PIs/faculty.

Triage, Communication and Coordination

• Assess and prioritize incoming proposals according to urgency and deadline.
• Share templates with PIs/faculty.
• Create and disseminate communications to faculty and researchers via UT group email systems.

• Other related duties as assigned.

Required Qualifications

• Bachelor's degree and two years of relevant experience in the preparation, processing, and management of sponsored research proposals and/or awards.
• Excellent verbal and written communication skills.
• Demonstrated ability to work under pressure and prioritize overlapping project deadlines.

Preferred Qualifications

• More than two years of relevant experience with grant and contract proposals and/or awards.
• Experience assisting researchers with pre? and post?award administration.
• Familiarity with various grant?management systems and federal guidelines.
• Proficiency with electronic grant application systems (e.g., Cayuse, NIH eRA Commons, Fastlane).
• Experience working in a sponsored research office or an academic department performing pre?award functions.
• Proficiency with MS Office Suite.
• RACC Certified Research Administrator (CRA).

Salary Range

$60,000+ depending on qualifications.

Working Conditions

• Open office environment.
• Repetitive use of a keyboard at a workstation.
• Use of manual dexterity.
• Occasional after?hours and weekend work to meet deadlines.

Required Materials

• Resume/CV
• Letter of Interest
• List of three professional references, with at least one from a direct supervisor.

Note: Your application may not be considered if all required materials are not submitted.

Important

You will be prompted to submit your Resume/CV in the first step of the online job application process. Then, any additional required materials listed above will be uploaded in the My Experience section; you can multi?select the additional files or click the upload button for each file. Before submitting your online job application, ensure that all required materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Employment Eligibility

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited through University?Wide or Open Recruiting, including promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility

The retirement plan for this position is the Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks

A criminal history background check will be required for finalists under consideration for this position.

Equal Opportunity Employer

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency

The University of Texas at Austin will not discharge or otherwise discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to compensation information of other employees or applicants as part of their essential job functions cannot disclose that information to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractors legal duty to furnish information.

Employment Eligibility Verification

If hired, you will be required to complete the federal Employment Eligibility Verification I?9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents must be presented no later than the third day of employment. Failure to do so will result in loss of employment.

E-Verify

• E-Verify Poster (English and Spanish) PDF
• Right to Work Poster English PDF
• Right to Work Poster Spanish PDF

Compliance

Employees may be required to report violations of law under Title?IX and the Jeanne?Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified as a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title?IX are defined and outlined in HOP?3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA?2.206, Austin, Texas?78701.

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