Job Description

About Marin Skincare

Marin is a fast-growing skincare brand in Portland, ME seeking a motivated, proactive, detail-oriented Executive Assistant to join our high-performing, purpose-driven team. We’re a four-year-old startup that creates Glycoprotein-powered skincare products for people with dry, damaged, eczema-prone skin, using a regenerative protein found in lobster as the key ingredient. Building upon explosive YoY growth, we’re excited to welcome a multi-faceted EA to work directly with our CEO, jumping in (with a growth mindset) to create capacity, realize opportunities, streamline the ever-evolving, solve problems and accelerate momentum across all areas of the business. 

Learn more about us and our story at .

Reports To: Chief Executive Officer

Location: Portland, ME | On-Site & Hybrid

About the Role

We are seeking a highly motivated, proactive, detail-oriented Executive Assistant to support across every area of the business. This is not a traditional EA role — you’ll be the right hand to the CEO, helping to manage a rapidly-growing business and significant workload, driving critical projects forward, and keeping strategic initiatives on track while being “in” the business tackling day-to-day activities across every area. Your scope will range from business operations to personal coordination; Everything from marketing, finance, day-to-day administration, operations and product development, to helping manage the CEO’s calendar, personal activities, aligning priorities and focus to ensure the overarching goals of the business are met.

This is a unique opportunity to play a behind-the-scenes but mission-critical role in a fast-growing startup, being equally as much about managing and organizing, as much as it is doing - taking on projects that would otherwise be on the plate of our CEO. As our first Executive Assistant hire, you will bring a high degree of ownership and autonomy to the table — you’re not afraid to jump (with a growth mindset) into scrappy execution, streamline chaos into clarity, create and take advantage of opportunities, and solve problems before they become problems. 

About You

You’re a Swiss Army knife – highly organized, adaptable, and thrive in a dynamic, entrepreneurial environment. You love systems and making things run more efficiently. You’re a confident communicator, a self-starter, and a fast learner who takes initiative, anticipates needs, and gets things done. You're equally comfortable tackling a range of marketing tasks, preparing board meeting materials, coordinating a product development timeline, stepping in to support campaign execution, or managing an inbox.

You bring a positive, growth mindset - instead of submitting to obstacles, you see all the “hows” - and are both energized and ready for the unique experience of working closely with a Founder/CEO.

You might be a fit if you:

• Are a quick thinker and natural problem solver with exceptional organizational skills.
• Are an incredibly hard-working, humble and loyal high-performer.
• Love juggling multiple projects at once and have a talent for keeping things moving.
• Thrive in ambiguity and take pride in proactiveness and figuring things out.
• Are energized by supporting visionary leaders, helping bring big ideas to life, and have a keen sense of priorities - knowing when to push, pull, or protect time.
• Nerd out about productivity while keeping things simple, value impact over busy-ness - you think in First Principles and do not appreciate vanity. 
• Show up as a thoughtful, empathetic people leader - able to connect the dots while accounting for everyone’s unique working style, strengths and perspectives.
• Have experience working in or around early-stage startups, especially in DTC, eCommerce, CPG or beauty/skincare.

Key Responsibilities

• Serve as an assistant to the CEO across all areas of the business (including marketing, finance, admin, operations and product) - maintain a deep understanding of key goals, activities and timelines, help the Leadership team remain focused on key activities, and ensure they’re met. 
• Assist in administration operations, financial tracking and recurring activities (e.g., tracking KPIs vs actuals, month-end processes, bookkeeping, invoicing and filings, etc. 
• Assist in coordinating marketing and content activities, including campaign execution, product launch timelines, project tracking, and executing miscellaneous marketing tasks.
• Prepare presentation materials, agendas, reports, and other executive-level documentation.
• Triage and respond to external communications when necessary (suppliers, partners, collaborators).
• Coordinate and streamline personal responsibilities (e.g. personal appointments, travel, errands, logistics) to protect the CEO’s time, attention, and focus.
• Ensure the CEO remains focused on company-wide goals and that key milestones are being tracked, met, and communicated across the org.
• Help manage the CEO’s time, calendar, personal activities, goals, monitor high level strategic priorities and to-do list.

Qualifications

• 3-5+ years of experience in an executive assistant, project or operations management, or similar high-responsibility support role.
• Deeply trustworthy, responsible, and have a high degree of discretion in handling confidential information.
• World class project management and organization skills with the ability to manage multiple priorities simultaneously, and thoughtfully bring stakeholders together to bring projects and initiatives to the finish line.
• Strong familiarity with Marketing, Finance and Operations.
• Excellent written and verbal communication skills.
• Experience working at high-growth startups or small, scrappy teams, ideally DTC, CPG or Beauty.
• Familiarity with marketing, finance and PM platforms (e.g., Canva, Meta Ads Manager, TikTok, Shopify, Klaviyo, Monday.com, QuickBooks).
• A scrappy, resourceful, “everything is figure-outable” attitude – able to operate independently while collaborating effectively with a small but mighty team.
• A positive, growth mindset – obsessed with testing, learning, and improving every day.

Why Join Marin

• Be part of a purpose-driven, high-growth brand that’s making a tangible difference in people’s lives.
• Join a close-knit, collaborative culture where you’re empowered to take ownership and grow quickly.
• Competitive compensation and benefits.
• Opportunity to work directly with the CEO and have high visibility into business-building.

Marin Skincare provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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