Job Description
Position: Office Assistant for Billing Specialist
Pay Rate/Salary: $23
Location: Stockton
Schedule: Monday-Friday 8AM-5PM
MUST have Knowledge of: Construction Contracts Billing Contemporary office practices, procedures and techniques Spelling, vocabulary, math and grammar skills appropriate to the level of the position.
Minimum Qualifications
· High school diploma or equivalent.
· One year business school training or related work experience.
· Working in a Construction Office Preferred, but not necessary.
· Knowledge, Skills, Abilities, Physical Requirements
· Type up handwritten information onto electronic forms.
· Performs other related duties as assigned
Your primary responsibilities will include, but are not limited to the following:
- Data entry into Jonas Accounting System-set up new job numbers and work orders, enter job estimates and billing lines, etc.
- Set up new job folders in shared drive and type up preliminary information T&M Billing/PCO’s/SOV.
- Assist with Contract Billing Request Certificates of Insurance for new contracts and upload to compliance websites.
- Request Payment & Performance Bonds for new contracts Prepare Contract Agreements for execution-review, make redlines, negotiate changes, fill out required start up documents, and execution by Owner.
- Follow up on fully executed contracts Track and log change orders.
- Business License applications and renewals.
- Assist with answering, screening, and directing phone calls Assist with office tasks (making copies, faxing, making binders, filing, etc.)
- Create/maintain various spreadsheets using Excel for Tracking.
Physical Requirements: Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times. Ability to type, use a phone, and write with hands
Job Tags
Contract work, Work experience placement, Monday to Friday,