Assistant Property Manager Job at Ultimate Staffing, Fort Myers, FL

dU5PVVowZFMxZ0llck9vbDV3cFdDZHNpRVE9PQ==
  • Ultimate Staffing
  • Fort Myers, FL

Job Description

** THIS POSITION IS LOCATED IN FORT MYERS**

The Assistant Property Manager is charged with supporting management's efforts in the daily implementation of policies, procedures and programs that will assure a well-managed, well-maintained commercial building and management process. You will place maximum emphasis on positive responses to the concerns and needs of the tenants in conjunction with the Owner's goals. The primary goal is to be readily available for the properties 24/7 to manage and delegate staff and contractors. You must also ensure that property managers, facility personnel and all contracted service providers are properly and expeditiously facilitating assignments.

OPERATIONAL DUTIES

· Provide excellent tenant service. Respond to tenant requests/problems in a timely and courteous manner, and generate work orders directed to vendors or maintenance staff. Follow-up with the tenant to ensure satisfactory resolutions.

· Vendor coordination, maintaining strong relationships with local vendors across the commercial sector and ensuring there is 24-hour emergency property coverage.

· Conduct periodic inspections of the property and tenant spaces to ensure compliance with leases and superior maintenance.

· Ensure that property and lease files are properly maintained and kept up to date in accordance with company policy. Prepare and maintain appropriate tenant lease files, records, correspondence and file notes.

· Assist with administering tenant occupancy, including providing the new tenant with an introduction letter regarding emergency contacts, insurance requirements, and maintenance requests.

· Become proficient with the Yardi and other property management software programs. Coordinate entry of all property information into the software program and establish reporting protocols for maintenance requests, preventative maintenance, vendor, and tenant Certificates of Insurance.

· Monitor all critical dates and reporting within Yardi and other systems.

· Contractor coordination for renovations and construction.

· Obtain estimates/bids for property repairs, as needed. Generate and track work orders, approvals, and distribution.

· Coordinate the production and ordering of signage and other methods of identification (tenant and owner-related).

ADMINISTRATIVE DUTIES

· Assist the team with establishment of the Standard Operating Produces Manual.

· Aid in the production of departmental reports (e.g. business plans, financial statements, RFPs).

· Filing, mileage and expense reports, copying/scanning, etc.

FINANCIAL DUTIES

· Assist in preparing accurate monthly reports and annual financials, including but not limited to variance reporting, inspection reports, etc.

· Sort, code and ensure accuracy and compliance with contracts of all property-related invoices.

· Detailed verification of all invoice amounts and information with approved work orders.

· Assist corporate accounting with questions related to the property and resolution of vendor issues.

· Assist with certain accounting functions, as needed.

· Utility bill-backs to tenants.

· Process default letters and assist with collections.

· Investigate cost reduction opportunities.

· Prepare, present, and implement annual property budgets, including capital expenditure budgets, and review and monitor these budgets throughout the year.

Pay: $50k - $55k

Hours: 8AM- 5PM M-F


All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Job Tags

For contractors, Local area,

Similar Jobs

Ultimate Staffing

Medical Receptionist Job at Ultimate Staffing

 ...Services is actively seeking a dedicated and professional Medical Receptionist to join their client's healthcare team in California. This...  ...for patients and visitors, ensuring a smooth and welcoming experience in the healthcare environment. The ideal candidate will excel... 

Dexian

Software Engineer 4 x2 Job at Dexian

 ...Financial Job Title: Python Developer Duration: 6 Months contract with possible extensions Location : 3 Days onsite at...  ...initiatives with broad impact and large-scale planning for Software Engineering. ~ Review and analyze complex multi-faceted, larger scale... 

Hawkeye Community College

Digital Media Specialist Job at Hawkeye Community College

 ...creative, organized, and tech-savvy Digital Media Specialist to join our dynamic Public...  ...across multiple platformsonline, on social media, and through traditional broadcast...  ...Unless otherwise approved under Hawkeyes remote work policy, regular on campus and/or onsite... 

Royal Caribbean Group

Compliance Officer Job at Royal Caribbean Group

In Brief:The FPMS Compliance Officer must exhibit a thorough understanding of FPMS, inventory management systems and culinary operations, often acting as the crucial link between the culinary team and all levels management.Work for this prestigious cruise line.

Thesis

Personal Trainer Job at Thesis

 ...Are you passionate about fitness and looking for an opportunity to take your skills to the next level? Our world-class fitness center is looking for dedicated, results-oriented Personal Trainers. We pride ourselves on delivering the very best in fitness training and we...