Job Description

Our client is a highly regarded investment firm known for partnering with visionary leaders to build enduring, industry-leading companies. With a client portfolio that includes top-tier organizations, the firm operates at the intersection of innovation, excellence, and long-term strategy.

This role combines administrative support with office management and requires someone who thrives in a polished, high-performance environment. You’ll be the face of the office and a go-to resource for daily operations, contributing to a workplace culture that’s both efficient and welcoming.

Key Responsibilities

Office Management (60%)

• Serve as the front-line representative: welcome guests, coordinate deliveries, and maintain a professional atmosphere
• Manage office inventory including snacks, drinks, and supplies; handle lunch coordination for the team
• Submit office and building maintenance tickets; liaise with property management
• Keep shared spaces organized, clean, and thoughtfully stocked
• Assist with hands-on tasks such as framing artwork, organizing the storage unit, or small repairs as needed
• Contribute to a warm, safe, and functional environment for all employees
• Serve as a secondary point of contact for after-hours building issues

Administrative Support (40%)

• Provide support with printing, filing, research, and general admin tasks
• Assist executives with occasional personal errands (e.g., prescription or bank pickups)
• Offer cross-functional support on ad hoc projects or as backup for administrative colleagues

What You Bring

• 1+ years of administrative or office support experience in a fast-paced, professional setting
• A positive, can-do attitude with high attention to detail and confidentiality
• Fast learner who embraces technology and streamlines workflows
• Natural multitasker with strong organizational and problem-solving skills
• Personable and composed under pressure, with excellent communication skills
• A self-starter who’s comfortable working independently but values collaboration
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Valid driver’s license and ability to work onsite five days a week

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